Recruitment Privacy Policy.
Last Updated
May, 2026
Introduction
This Recruitment Privacy Policy explains how Hoxton Workplace Partners Limited and Hoxton Workplace Environments Limited (together "Hoxton", "we", "us", or "our") collect, use, store, and protect personal data in the course of recruiting for roles within our business. Either entity may recruit depending on the role, and the data controller for your recruitment data will be the entity to which you are applying. If you are unsure which entity is handling your application, please contact us and we will confirm.
It should be read alongside our main Privacy Policy. If you have any questions, please contact our privacy team.
What we collect
When you apply for a role at Hoxton, we may collect and process the following personal data:
· Name, contact details, and address
· application materials, including CV, resume, covering letter, and work history
· Educational qualifications and professional certifications
· References and information provided by referees
· Right to work documentation
· Interview notes and assessment results
We do not ask for more information than is necessary for the purposes of assessing your application.
How we collect it
We collect personal data directly from you when you submit an application, attend an interview, or correspond with us during the recruitment process. We may also collect data from third parties, including recruitment agencies, professional networks such as LinkedIn, and referees you have provided.
We use third-party recruitment and HR platforms to manage aspects of our recruitment and onboarding process. Personal data submitted through or processed via these platforms is handled in accordance with those providers' data processing terms.
How we use it
We use recruitment data to:
· Assess your application and suitability for the role
· Communicate with you throughout the recruitment process
· Carry out background checks and verify your right to work where applicable
· Make a decision about whether to offer you employment
· Comply with our legal obligations
Our legal basis for processing is our legitimate interests in recruiting suitable candidates and, where required, compliance with legal obligations.
Retention
We retain recruitment data in accordance with the following schedule:
You can ask us to delete your data at any time by contacting our privacy team. We will comply unless we have a legal or legitimate business reason to retain it.
Third parties
We may share your personal data with third parties in limited circumstances, including:
· Recruitment and HR platforms we use for application management and onboarding administration
· Background check providers, where applicable and with your knowledge
· Referees you have provided
· Professional advisers or legal counsel where required
We do not sell or share recruitment data with third parties for marketing purposes.
Your rights
You have the right to access, correct, or request deletion of your personal data at any time. You also have the right to object to processing based on legitimate interests.
To exercise any of these rights, please contact our privacy team. We will respond within one month. If you are not satisfied with our response, you have the right to complain to the Information Commissioner's Office.
Changes
We may update this policy from time to time. The current version will always be available on our website. Please check back periodically.