Introduction

This Partner Privacy Policy explains how Hoxton Workplace Partners Limited and Hoxton Workplace Environments Limited (together "Hoxton", "we", "us", or "our") collect, use, store, and protect personal data relating to individuals at our suppliers and partners. Either entity may engage partners depending on the nature of the work. The data controller for your personal data will be the Hoxton entity with which you have a contractual or working relationship. If you are unsure which entity holds your data, please contact us and we will confirm.

It should be read alongside our main Privacy Policy. If you have any questions, please contact our privacy team.

Who this policy applies to

This policy applies to individuals at organisations that supply services to Hoxton, including contractors, consultants, and professional advisers, as well as individuals who provide services to us directly.

What we collect

We may collect and process the following personal data in relation to suppliers and partners:

·       Names, job titles, and contact details of partner contacts
·       Bank details and payment information where required for invoicing
·       Contractual and correspondence records
·       Information relevant to performance management or contract administration
·       Right to work documentation and professional certifications where applicable

How we use it

We use partner data to:

·       Manage our supplier and partner relationships
·       Process invoices and make payments
·       Administer and manage contracts
·       Comply with our legal and financial obligations
·       Maintain records required for tax and regulatory purposes

Our legal basis for processing is the performance of a contract and compliance with legal obligations. Where neither applies, we rely on our legitimate interests in managing our partner relationships effectively.

Retention

We retain partner personal data for the duration of the relationship and for a period of up to six years after it concludes, in accordance with our legal and financial record-keeping obligations. Financial data such as bank details and payment information is held securely and access is restricted to those who require it for invoicing and payment purposes.

Third parties

We do not share partner personal data with third parties except where required by law or as necessary for the administration of our business (for example, with our accountants or legal advisers). Any such parties are bound by appropriate confidentiality obligations.

Your rights

You have the same data subject rights as set out in our main Privacy Policy. To exercise any of these rights, please contact our privacy team.

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office.

Changes

We may update this policy from time to time. The current version will always be available on our website. Please check back periodically.